Assistant, Seasonal Events - Part Time (LA Times Studios)

The L.A. Times Studios LLC vision is to be the premier studio for groundbreaking and impactful storytelling, setting high standards for excellence in content creation and production. We push the boundaries of traditional media, exploring new formats and platforms to reach diverse and global audiences. By championing innovative ideas and diverse voices, we aspire to create a more connected world through storytelling and events supported by robust revenue streams from advertising sales, branded content, event production, products and business development.

Join a team of creative, collaborative and innovative professionals, apply today using the link below. The Seasonal Events Assistant supports the successful planning, coordination, and execution of author programming for the Festival of Books and the L.A. Times Book Prizes. This role ensures smooth logistics for indoor panels, outdoor stages, and related programming activities by providing administrative, operational, and on-site support.

Responsibilities:

• Assist with the coordination and execution of author programming for the Festival of Books to ensure well-organized, on-schedule, and high-quality indoor panels and outdoor stage events.
• Support panel topic development and assist with recruiting authors and speakers, resulting in diverse and compelling programming.
• Maintain timely communication with authors regarding schedules, paperwork, travel, and logistics to ensure a seamless participant experience.
• Manage data entry, tracking, and follow-up for author materials to support accurate and up-to-date programming documentation.
• Conduct programming research and update internal systems (Airtable, Tixr, WordPress, FOB App) to support efficient planning and information accuracy.
• Provide support for stage programming (Poetry, Children’s, Y/A) by coordinating line-ups and liaising with talent and stakeholders to ensure smooth and timely stage flow.

Proofread author-related marketing materials (digital, print, social) to ensure clarity, accuracy, and brand consistency.

• Track book submissions, assist with programming mailings, and complete other author-related administrative tasks as needed to support thorough pre-event preparation.
• Assist in planning and administering the L.A. Times Book Prizes, including managing RSVPs, assembling finalist materials, and providing ceremony support to ensure organized and professional event execution.

Serve as on-site support during the Festival of Books, managing the author green room, overseeing check-in processes, coordinating dispatches, and addressing author and VIP needs to ensure Other duties as assigned.

Requirements:

Current students, recent graduates, or early-career professionals—especially those studying or trained in Liberal Arts, English, Creative Writing, or related fields 2+ years of experience in publishing, bookstores, writing, events, or a related field. Strong familiarity with and passion for books, authors, and the publishing industry.

Excellent writing, editing, and proofreading skills with strong attention to detail. Ability to manage multiple deadlines, maintain organized records, and adapt within fast-paced, evolving event environments. Proficiency with productivity and project-tracking tools; experience with Airtable, Tixr, WordPress, or similar systems

Flexibility for extended hours, including evenings and weekends as event dates approach. Ability to work on-site for the Festival of Books and other required event operations.

Preferred Qualifications:

Bachelor’s degree in Liberal Arts, an MFA, or current enrollment in a related program.

Experience supporting events, festivals, or campus programming is a plus.:

Experience communicating with authors, speakers, or talent representatives.:

Familiarity with book marketing, publicity workflows, or literary event programming. The L.A. Times Studios, LLC is an equal opportunity employer and welcomes all qualified applicants regardless of race, ethnicity, religion, gender, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law. We actively work to create an inclusive environment where all of our employees can thrive. This Privacy Notice for L.A. Times Studios, LLC sets forth how we will use the information we obtain when you apply for a position with us.

The pay scale the Company reasonably expects to pay for this position at the time of the posting is $27,00 and takes into account a wide range of factors including but not limited to skill set, experience, training, licenses, certifications, and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. At the L.A. Times Studios, LLC, it is not typical for an individual to be hired at or near the top of the range for the role. We recommend adding our applicant tracking system domain (@dayforce.com) as a safe sender or contact, sometimes these emails get filtered to candidates' spam folders.