Human Resources Assistant

Applications are accepted exclusively through the City of Ventura Career Site: www.cityofventura.ca.gov/jobs. Submissions through other websites or methods will not be accepted. This is a temporary “limited-term, extra help" at-will position. Limited-term positions work for periods no more than 18 months, subject to budget availability and agency needs.

Pay: $25.97-$31.56 Hourly DOQ

About:

the

Opportunity:

Under general supervision, provides administrative and clerical support for the City’s Training and Development program. This includes coordinating employee training activities, supporting learning initiatives, and assisting with training logistics, communications, materials, and recordkeeping. The position also supports other Human Resources and Risk Management functions by assisting with a variety of program-related tasks and office operations.

This position works 35–40 hours per week. Duties may include but are not limited to the following: Provides administrative and logistical support for Citywide training programs, including scheduling sessions, coordinating facilities, preparing training rooms, and ensuring audio-visual readiness.

• Prepares, proofreads, and distributes training materials, course announcements, calendars, registration instructions, evaluations, and other related communications.
• Coordinates with internal and external trainers and supports on-site and virtual sessions, including attendance tracking, material distribution, technical assistance, and post-training follow-up.
• Maintains employee training records and tracks attendance, completion, and mandatory training

requirements:

in City systems.

• Assists with compiling training data, evaluation results, and basic metrics for review, as well as supporting employee onboarding, engagement, and professional development initiatives.
• Assists with ordering supplies, processing purchase requests, and coordinating materials related to training and development activities.
• Provides clerical and administrative support to other Human Resources programs, including Risk Management, wellness, safety, and employee engagement initiatives, as well as maintaining confidential HR records and data.
• Assists HR staff with special projects and general administrative tasks as needed.
• Performs other related duties as assigned.

The Ideal Candidate –

Preferred Qualifications:

The ideal candidate will:

Experience:

coordinating trainings, projects, or events, including scheduling, logistics, and follow-through. Ability to create clear, engaging written materials and communications; a background in marketing or communications is desirable. Strong interpersonal and communication

skills:

, with the ability to interact professionally with employees, the public, and external partners. Comfortable using office technology and systems, including databases, learning or HR systems, and basic audio-visual equipment;

experience:

with Workday or similar systems is preferred. Minimum

Qualifications:

– Required A combination of

education:

, training and

experience:

equivalent to completion of high school, keyboarding

skills:

sufficient to perform the duties of the job and three years of increasingly responsible clerical or secretarial

experience:

are required. Prior

experience:

in Human Resources or Risk Management is preferred. How to Apply & Selection Process Submit your online City job application and supplemental questionnaire by the filing deadline. Resumes may be attached but will not replace a completed application or supplemental questionnaire. All communication regarding your application will be via email, so please check your inbox regularly and ensure your contact information is current.

Application Deadline: Applications and supplemental questions will be accepted on a continuous basis. Applications are reviewed weekly, and candidates are encouraged to apply for immediate consideration. Open until filled. Selection Process: As part of the selection process, candidates invited to interview will be required to complete a practical assessment.

This assessment is designed to evaluate job-related

skills:

and may combine multiple components, including the ability to assist with coordinating a training event, accurately enter information, and demonstrate attention to detail. This position is designated as "confidential" under the City's Employer-Employee Relations Resolution. Learn more

about:

the Human Resources Assistant on the job

description:

here. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. Additional Information To learn more

about:

the City’s hiring process, visit the City of Ventura Hiring Process page. Questions? Contact the Recruitment Team: recruitment@cityofventura.ca.gov (805) 654-7802 In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in.

The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. The City is an equal

opportunity:

employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law.

We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Welcome to Ventura, a lively coastal community known for its unique blend of history, culture, and natural beauty! Nestled between Los Angeles and Santa Barbara Counties, Ventura is consistently ranked as one of America’s most desirable places to live.

With nearly 110,000 residents, our city spans 32 square miles and proudly offers the services and amenities of a full-service municipality led by an elected seven-member City Council and a dedicated team of nearly 700 employees across 11 departments. In Ventura, you’ll find an exceptional quality of life supported by outstanding city services and a strong commitment to integrity, innovation, and fiscal responsibility.

Our City Council and City Manager are passionate

about:

• maintaining Ventura as a safe, clean, and vibrant community.

With a $531 million budget for FY 2024/25, we are committed to serving residents, businesses, and visitors alike. To learn more

about:

the City of Ventura, please visit FY2024-25 Adopted Budget. Ventura’s natural beauty and mild, year-round climate make it a haven for outdoor enthusiasts. Locals and visitors enjoy over 800 acres of open green spaces, 32 parks, and scenic historic sites. Popular activities include biking, hiking, surfing, paddleboarding, and whale watching, not to mention a short trip to the Channel Islands National Park.

Discover Ventura’s rich offerings and explore our community at

About:

Ventura – where we’re proud to be a place that’s welcoming, connected, and ready to inspire. The City is an equal

opportunity:

employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law.

We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!