Summer Camp Seasonal Program Quality Observer

Description:

The Seasonal Camp Program Quality Assessment (PQA) Observer supports continuous improvement of camp programs by observing, documenting, and evaluating program quality using established assessment tools and standards. This role focuses on how camp programs are delivered—ensuring experiences are safe, inclusive, developmentally appropriate, and aligned with the camp’s mission and values.

The PQA Observer works collaboratively with program and leadership teams to observe, document, and synthesize program quality data. This role focuses on providing objective, data-informed insights, identifying strengths, and highlighting opportunities for growth that enhance camper, volunteer, and staff experiences. The PQA Observer does not provide real-time coaching, intervene in programming, or supervise staff, and instead collaborates with the Camp Director to support reflection, learning, and continuous improvement.

Expected Commitment: Approximately 25-30 hours per session, including on-site observations and remote reporting. Observations will be scheduled across multiple sessions based on availability and camp needs.

Responsibilities:

Program Observation & Assessment

• Conduct structured observations of camp programs, activities, and daily routines using PQA tools and rubrics
• Assess quality indicators such as engagement, inclusion, safety practices, staff–camper interactions, and program flow

Observe across multiple program areas, age groups, and session types

• Documentation & Reporting

Accurately document observations, scores, and qualitative notes

• Prepare clear, timely summaries of findings for program leadership
• Work with Camp Director to identify patterns, strengths, and areas for improvement across sessions

Collaboration & Feedback

• Participate in debrief conversations with program leadership as requested

Share observations & patterns with Camp Director in support of continuous learning

• Support a culture of learning, reflection, and continuous improvement
• Training, Preparation & Calibration

Attend Seasonal Staff Training (May 19, 2026-May 29, 2026) Complete a required course in program assessment prior to conducting evaluations (9 hours of training, April 8-9)

• Participate in calibration activities to ensure consistency and integrity in scoring
• Follow all confidentiality and ethical guidelines related to assessment work
• Maintain familiarity with current evaluation tools and quality standards

Flying Horse Farms covers the cost of the required evaluation course and compensates evaluators for time spent completing the training. Compensation is per submitted evaluation. Meals are provided while at camp.

Requirements:

Required Skills, Qualifications & Experience

Experience working in camp, youth development, recreation, or education settings:

Willingness to complete a required evaluation or assessment course prior to the season Strong observational, analytical, and written communication skills Ability to remain objective, professional, and discreet Commitment to child safety, inclusion, and positive youth development Preferred Skills, Qualifications & Experience

Prior experience with Social Emotional Learning (SEL), Program Quality Assessment (PQA), ACA standards, program/curriculum assessment tools, or similar evaluation tools Background in education, therapeutic recreation, inclusive programming, or youth development

Experience providing feedback or coaching in program settings:

Expectations & Requirements for all Flying Horse Farms Staff

We live our Values. We are each responsible for knowing our values and nurturing our culture:

We are All In.We demonstrate a willingness to do what it takes to get the job done, we are supportive and loyal, show up present and ready and we are passionate about "Campers First." We have an Attitude of Optimism.We find what is working and make more of that happen, demonstrate adaptability within ambiguity, spread joy and hope and ensure everyone we interact with feels "Welcomed Home."

We are Trustworthy.We are consistent, dependable, and steady, truthful and operate with transparency, take ownership for our work and "See the Best" in others. We Take Initiative.We are driven, work towards goals with fortitude, pay attention to details and find innovative solutions with "Fearless is Free" attitudes.