Facilities Manager

GENERAL SUMMARY:

This position plays a key role in developing and implementing the Authority’s long-term asset management and facilities strategy.  They are responsible for managing, maintaining, and continuous improvement of the Central Service Complex (CSC), off-site properties, and all rented or leased facilities.  This role ensures that all facilities, systems, and related infrastructure are maintained in a safe, efficient, and reliable condition to support agency operations. Responsibilities include strategic and operational planning for maintenance, capital improvements, and facility operations over a 3-month to 1-year period. The Facility Manager oversees preventive and corrective maintenance, supervises contractors and staff, manages maintenance and service contracts, ensures compliance with safety standards, and implements the Emergency Snow and Ice Plan. The position also provides leadership in budgeting, procurement, and project oversight for construction and renovation activities. Performance is evaluated based on the effectiveness of facility operations, cost control, staff productivity, and the achievement of maintenance and capital planning goals.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The purpose of this job description is to provide a general summary of the major duties and responsibilities performed by employees in this role.  Employees may be asked to perform job-related tasks beyond those specifically listed here.   Essential job duties and responsibilities must be carried out onsite at the KCATA or at assigned field or satellite locations.

• Strategic Planning and Oversight
• Develops and implements short- and mid-term maintenance and facilities plans (3 months–1 year) aligned with agency objectives.
• Forecasts facility needs, plans for lifecycle replacement of assets, and recommends capital improvements.
• Coordinates project planning with operations staff, consultants, and contractors.
• Facilities Operations Management
• Directs, coordinates, and monitors daily maintenance operations at the CSC, Park & Ride lots, transit centers, end-of-line restrooms, and other Authority properties.
• Ensures effective preventive maintenance programs for mechanical, electrical, and structural systems, including HVAC, boilers, pneumatic controls, compressors, and energy systems.
• Through supervisory staff, conducts regular inspections to evaluate the condition of facilities, grounds, and equipment; ensures work is performed according to standards and safety regulations.
• Supervision and Personnel Management
• Supervises assigned personnel, including involvement in the interview process, training, scheduling, evaluating, and disciplining employees in accordance with Authority policies, work rules, and labor agreements.
• Establishes staffing levels and assigns personnel to handle operational and emergency requirements.
• Provides coaching, guidance, and performance feedback to promote accountability, safety, and professional development.
• Emergency and Weather Response
• Implements and manages the Emergency Snow and Ice Plan and other emergency preparedness activities.
• Directs staff assignments and resource deployment during inclement weather, natural disasters, or critical facility incidents.
• Contract and Procurement Management
• Procures materials, supplies, services, and professional contracts in accordance with procurement policy.
• Reviews, approves, and inspects materials, equipment, and service work before acceptance.
• Manages vendor relationships and ensures contract compliance, on-time delivery, and cost management.
• Budgeting and Financial Administration
• Develops and recommends budget estimates for operating and capital programs.
• Manages assigned budget areas, monitors expenditures, and ensures financial accountability for maintenance operations and projects.
• Provides analysis and recommendations for resource allocation and long-term capital planning.
• Safety and Compliance
• Promotes and enforces adherence to safety rules, policies, and procedures in support of the agency’s safety vision and goals.
• Maintains accountability for the safety performance of staff, contractors, and vendors.
• Ensures compliance with applicable federal, state, and local regulations for facility operations.
• Technology and Reporting
• Utilizes facility management software and systems to track work orders, labor, inventory, inspections, and performance metrics.
• Generates operational reports, analyzes data trends, and recommends process improvements.
• Other Responsibilities
• Serves as technical expert for maintenance projects requiring specialized expertise.
• Represents the Facilities Division at internal and external meetings.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

Work involves supervising and monitoring the performance of a team of full-time Union and non-Union employees, contractors, and vendors. Responsibilities include setting objectives, assessing effectiveness, approving hiring and disciplinary actions, conducting performance reviews, and adjusting staffing as operational needs change. This role manages both direct and indirect reports across multiple facility sites.

FISCAL RESPONSIBILITY:

Position has significant fiscal responsibility, including oversight of facility maintenance budgets, service contracts, and capital improvement allocations. Ensures alignment between budget requests, agency goals, and operational priorities. Monitors financial performance, recommends adjustments as necessary, and ensures compliance with financial policies and procurement standards.

MINIMUM QUALIFICATIONS:

Required Education and Experience

• High school diploma (or GED equivalent).
• Preferred: At least two years of relevant college-level coursework or an associate’s degree from an accredited college or university in a related field.
• At least five (5) to ten (10) years of related work experience in a bus transit environment with a strong mechanical emphasis.
• An equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities may be considered.

Required Licenses or Certifications

• Valid Driver’s License.

Preferred:

LICENSES AND CERTIFICATIONS:

• Possession of a valid [State] driver’s license and the ability to maintain insurability under the Authority’s vehicle insurance policy.

• Possession of, or ability to obtain within 24 months, a recognized facility management certification such as IFMA’s Facility Management Professional (FMP) or Building Operator Certification (BOC).

• Preferred: Certified Facility Manager (CFM), Project Management Professional (PMP), or Certified Maintenance & Reliability Professional (CMRP).

• OSHA 30-Hour General Industry Certification (must be maintained current).

• Additional trade or technical licenses (Boiler, Electrical, Mechanical)

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• English grammar, spelling, and punctuation.
• Modern office procedures, methods and computer equipment.
• The standard methods, materials, tools, and equipment used in the heating, ventilation, air conditioning, steam plants, electrical, plumbing, mechanical, carpentry trades and crafts.
• Knowledge of occupational hazards and safety precautions and inspections necessary in building maintenance and janitorial work.
• Must have a demonstrated ability to read and interpret blueprints and familiarity with local and national construction codes, building codes, fire codes, and insurance requirements.
• Applicable Local, State and Federal laws, codes and regulations related to hazardous waste, emission standards and workplace safety.
• Principles and practices of employee supervision.
• Trend analysis and principles of continuous improvement.
• Knowledge level capable of managing welding and metal fabrication projects.
• Building mechanical, electrical, and HVAC maintenance and repair.
• Estimating practices and current labor and material costs Budget preparation and control
• Record-keeping techniques.
• EAM system.

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships.
• Performing a variety of duties, often changing from one task to another of a different nature.
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios.
• Organization and time management.
• Leadership.

Ability to:

• Prepare sketches and cost estimates of proposed work.
• Meet schedules and deadlines of the work.
• Understand and carry out oral and written directions.
• Understand the KCATA labor agreement.
• Accurately organize and maintain paper documents and electronic files.
• Maintain the confidentiality of information and professional boundaries.
• Facilitate and implement effective plans/processes to organize and coordinate the repair, servicing and maintenance of vehicles and equipment to assure availability to meet organizational needs.
• Assure compliance with health and safety programs and procedures.
• Communicate effectively, both orally and in writing.

POSITION TYPE AND EXPECTED HOURS OF WORK:

• Will work in a normal office environment. Will sometimes be required to work and/or attend meetings or events in public and at all RideKC locations.
• Monday through Friday.  Work hours vary depending on projects/work being done.
• Occasional abnormal hours are expected and required for specific events and to reach all employees.
• On call 24/7.

TRAVEL:

• Travel within the metropolitan area is required.

WORKING CONDITIONS & PHYSICAL DEMANDS:

• This position requires occasional exposure to unpleasant environmental conditions and/or hazards and is generally sedentary. Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK AUTHORIZATION/SECURITY CLEARANCE (IF APPLICABLE)

EEO STATEMENT:

• KCATA is an equal opportunity employer.