Program Coordinator - Outdoor Environmental Youth Education

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MobilizeGreen is seeking 1-3 Program Coordinator to join our residential/on-site Youth Conservation Programs (YCP) team in the Spring and Summer of 2025. As a Coordinator, you must be committed to the organization’s mission, our participant’s career success, and our partner’s project goals. In this role, you will serve as a key contact, supervisor, and administrator for two youth cohorts based out of the San Bernardino National Forest (CA) OR Superior National Forest (MN. Travel is required. In this role, you will work closely with the larger MobilizeGreen Team to efficiently deliver support that ensures program compliance. The MobilizeGreen-Forest Service YCP is a six-week residential program for a group of 32 high school-aged participants, run in two consecutive cohorts of 16 students. You will build a community while living, learning, and working together with crew members and leaders.

MobilizeGreen is a nonprofit organization helping to build the next generation of green leaders who are creating a more just and sustainable future. All MobilizeGreen staff must be committed to the company's core principles and workplace values, including a demonstrated commitment to diversity, equity, and inclusion.

The crew will be working on conservation projects in National Forests during the day, and participating in environmental education, professional development, and outdoor recreation activities during the evenings and weekends. The goal of the program is to create environmental stewards and future leaders through community engagement, hands-on projects, and teamwork. 5-6 Crew Leaders will manage student and group safety, personal development, camp life, environmental education, and trail projects. The Program Coordinator will support the crew leaders and work with the crew members to ensure that curriculum is implemented, and meals, basecamp, reporting, and travel logistics run smoothly. The Program Coordinator also represents MobilizeGreen on-site and coordinates logistics with the Forest Service partners throughout the project.

Position Abstract: The Program Coordinator is responsible for coordinating and implementing the logistical and educational components of this program, including but not limited to menu planning and food purchasing, shopping for supplies as needed, arranging the set up and transportation of camping and shelter equipment, communicating with MobilizeGreen and Forest Staff and more. In addition, the Program Coordinator will serve as an alternate crew leader and supervise crew members at times.

Housing: The YCP will be based out of either San Bernardino National Forest (CA) or Superior National Forest (MN). Periodic overnight camping trips will be implemented in both cohorts. The Program Coordinator will be provided housing and/or camping supplies for the duration of the program.

Term: 24 weeks total, March-May completed Remotely or in Washington, DC; June-August on-site at a National Forest. (exact start and end dates are flexible)

March-May 2025: Supporting crew onboarding, orientation, and preparation; Plan location-specific education, recreation, logistics.

Late May: Crew Leader Training

June: Cohort 1

July: Cohort 2

July - August: Program/Expense Reporting, Inventory, and Supply storage

Benefits:

$21.50-$25 per hour compensation, based on experience

Lodging and Meals for duration of program

Travel to and from crew leader training and host site. Rental vehicle provided for duration of training and program

Mentorship experience

Network with local environmental groups and USFS staff

Wilderness First Aid / CPR certification

Core Duties

Participant Success

Serves as primary contact for interns and families, leading communications, and providing customer service

Assist in managing Crew Member travel and communications prior to the program

Assist in hosting virtual orientation sessions prior to program start

Helps administer the enrollment process for interns and ensure all documents are received and background checks are cleared in a timely manner

Serve as site liaison with USFS and other agency partners to coordinate all logistical and operational work and how it relates to the project and the crew.

Provide technical assistance to crew when appropriate

Manage administrative aspects of member travel, equipment management, program logistics, and budget management

Administers off-boarding process including collecting final reports/evaluations/metrics from interns and their direct supervisors

Program Management

Coordinate arrival of camping supplies and equipment, as well as the set up and transportation of the equipment at new campsites

Shop for supplies for crew and leaders

Coordinate meals, cooking, hygiene/chore schedules, and transportation. A cook, housekeeper, and bus service may be contracted to assist in this.

Work with both MobilizeGreen staff and Forest Service partners to ensure the needs of the crew and partners are met

Communicate with USFS and YCP staff to lead planning, coordination and scheduling of work projects, environmental education lessons, leadership activities and recreational programming

Along with Crew Leaders, manage administrative aspects of the crew including but not limited to expense logs, required pre- and post-program paperwork, daily work logs, incident reports, equipment inventories, evaluations and final report

Communicate with full-time MobilizeGreen and USFS staff as required and as needed to report and respond to incidents & near misses, and program evaluations.

Lead and mentor crew leaders and crew members during 2 week training, and 6 week summer YCP program, providing support as needed

Provide an emotionally and physically safe environment for members in accordance with MobilizeGreen’s Field Operations Standards

Serve as an alternate crew leader as needed

Lead regular on-site crew leader check-ins and member check-ins as needed

Assists with program Accounts Receivable and Accounts Payable ensuring MobilizeGreen is consistently audit ready and has a well-maintained document and receipt database for purchases

Other duties as assigned

Supplemental Functions

Deliver trainings to interns as needed

Assist with collecting stories, photos, and videos from program participants. Assist in telling the YCP story

Other administrative duties as assigned

Requirements During Term of Service:

Uphold and act in accordance with MobilizeGreen’s Field Operations Standards

Communicate effectively with MobilizeGreen staff, parents, agency partners, and crew leaders during program

Participate fully and lead Crew Leader Orientation and any safety training

Maintain positive relationships with agency partners

Maintain a positive, professional relationship with Crew Leaders

Complete all necessary weekly and post-program paperwork, including an end of program debrief with MobilizeGreen Staff

Complete weekly check-ins with MobilizeGreen staff

Complete all necessary post-program paperwork, including a phone evaluation with MobilizeGreen staff

Live on site in communal housing for at least 9 weeks

Qualifications

Must pass a criminal background check

Must pass a 4-panel drug screening for PCP, cocaine, opiates, and amphetamines/methamphetamines.

Bachelor’s degree and minimum 2 years related experience in program administration; customer service or similar discipline; or equivalent combination of education and experience

Demonstrated ability to work in a multi-generational, cross-cultural setting

Excellent interpersonal skills and ability to develop and maintain relationships

Collaboration and teamwork skills highly prioritized

Strong computer skills and working knowledge of applications and databases such as Google Docs, Microsoft, and CRMs

Ability to learn and comprehend competing fiscal and political factors influencing programs

Knowledge of natural and cultural resource management issues and knowledge of government agency cultures a plus

Ability to work well as part of a team, as well as independently

Desire and demonstrated ability to work effectively in fast-paced environment under pressure

Willingness to travel a minimum of 50% of time to as necessary

Must possess a valid driver’s license, have a clean driving record and be comfortable driving a van on rural roads for long distances

Current First Aid/CPR Certification, or ability to obtain by start date