Administrative Assistant 3 - College of Engineering

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu.

For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. Job

Description:

The University of Nevada, Reno is recruiting for an Administrative Assistant 3 in the Department of Mechanical Engineering. The ideal candidate will provide administrative support to the Mechanical Engineering Department Chair, faculty, staff, and students.

Responsibilities:

include, but are not limited to, processing purchasing card transactions; preparing new hire entries in Workday for temporary hourly employees, undergraduate workers, volunteers, and graduate assistants; scheduling department courses; creating purchasing requisitions; maintaining electronic office files; initiating spend authorizations and expense reports; coordinating job candidate and guest speaker accommodations; and initiating and tracking department key requests and other duties as assigned.

The Administrative Assistant 3 serves as a primary point of contact for the department’s administrative office and works independently to prioritize and manage tasks. This position reports to the departmental NSHE Specialist.

Required Qualifications:

This position requires graduation from high school or equivalent

education:

and three (3) years of progressively responsible relevant work

experience:

which included

experience:

in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and

requirements:

; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of

experience:

as an Administrative Assistant II in Nevada State service; OR An equivalent combination of

education:

and

experience:

as described above.

Preferred Qualifications:

Candidates with

experience:

in Workday, Microsoft Word and Excel are encouraged to apply.

• Schedule The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation:

Grade Grade 27 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s

qualifications:

, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified

compensation:

• schedules, please visit: Classified

Compensation:

Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The Perks of PERS “I’m so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary.

I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I’m completely secure and confident that my retirement will always be there for me.” – Robin F. Rich retirement plan - Retirement Calculator Perks of Working at UNR Health insurance options including dental and vision - Health Insurance Life insurance, generous annual and sick leave - Classified

Benefits:

E. L:

Wiegand Fitness Center offers an annual or semester membership and family membership options. Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC Grants-in-aid for Classified Employees The University encourages employees to pursue training and

education:

al opportunities available to them through the Nevada System of Higher

Education:

institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit Classified Employee Family

Opportunity:

Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family

Opportunity:

Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family

Opportunity:

Program Department Information The Department of Mechanical Engineering is one of five departments in the College of Engineering. Mechanical Engineering is a dynamic department within a rapidly growing R1 research university. The ME Department has initiated an Aerospace Engineering (AE) Program with major and graduate programs starting soon.

The department currently offers B.S., M.S., and Ph.D. degrees in Mechanical Engineering and a minor in Aerospace Engineering. It is ABET accredited and has approximately 800 undergraduate and 40 graduate students. The university recently completed a $14-million renovation of the Mechanical Engineering building in 2017.

Departmental resources include access to the University’s High-Performance Computing facility, and a 5700 sq. ft. Aerospace Engineering Experimental Station secured in support of the Department’s new aerospace engineering program. Reno is one of ten participants nationwide in the FAA’s Unmanned Aircraft Systems Integration Pilot Program.

For more information visit www.unr.edu/me. The College of Engineering Join the College of Engineering at the University of Nevada, Reno. We value faculty and staff as partners in our mission to deliver outstanding

education:

, research and engagement. Our college seeks individuals committed to: Engaging in impactful outreach Providing state-of-the-art

education:

Fostering respect, inclusiveness and diversity Nevada Engineering is a fast-growing college, with research expenditure that has doubled over the past eight years.

• Supported by an Engineering Research Office, the college secured $27.9 million in research awards in FY25 and offers professional development resources to ensure success.

We offer:

bachelor’s, graduate degrees and certificates through five departments: Chemical & Materials Engineering Civil & Environmental Engineering Computer Science & Engineering Electrical & Biomedical Engineering Mechanical Engineering Our specialized facilities include the Center for Civil Engineering Earthquake Research, Cybersecurity Center, the Nanofabrication Lab in the Davidson Foundation Cleanroom and the Nevada Water Innovation Institute.

Located near the Tahoe-Reno Industrial Center and offering ready access to the bustling California economy, Nevada Engineering collaborates with leading tech firms and advance research in robotics, AI, battery technology, aerospace, water systems and sustainable energy. In Reno, you will find world-class outdoor recreation opportunities — including skiing, hiking, biking and water sports — in nearby Lake Tahoe and throughout the northern Nevada region.

Learn more at unr.edu/engineering ExemptNo Full-Time Equivalent100.0% Required Attachment(s) Attach the following attachment(s) to your application Resume/CV – (required) List a detailed

description:

of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your

education:

and

experience:

must be clearly documented. Cover Letter – (optional) Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your

qualifications:

for the position. Transcripts – (optional) If you have not graduated, please attach your transcripts to receive

education:

credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section.

(Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.) This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process.

• Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date Note to Applicant A background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process. Applicants hired on a federal contract may be subject to E-Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher

Education:

may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

• Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

About:

Us The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher

Education:

as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher

Education:

World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.” Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L.

Prim Campus at Lake Tahoe, where

education:

, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025.

Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty. Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories.

Google’s TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation. In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs).

Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state. Through its commitment to high-impact

education:

, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world. The University recognizes that diversity promotes excellence in

education:

and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the

education:

al

experience:

Today, the University delivers on its original land-grant mission of access to

education:

and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher

education:

For more information, please visit the University’s website. University of Nevada, Reno The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher

Education:

as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher

Education:

World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.” Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L.

Prim Campus at Lake Tahoe, where

education:

, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025.

Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty. Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories.

Google’s TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation. In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs).

Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state. Through its commitment to high-impact

education:

, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world. The University recognizes that diversity promotes excellence in

education:

and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the

education:

al

experience:

Today, the University delivers on its original land-grant mission of access to

education:

and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher

education:

For more information, please visit the University’s website. NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

Center for Civil Rights & Equal Access Zeva Edmondson Director, Title IX Coordinator Center for Civil Rights and Equal Access 1664 N. Virginia Street Reno, NV 89557 (775) 784-1547 eotix@unr.edu The University of Nevada, Reno, does not discriminate on the basis of sex in any

education:

program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the

Education:

Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its

education:

programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Zeva Edmondson, Director, Title IX Coordinator, Center for Civil Rights and Equal Access, University of Nevada, Reno, 1664 N. Virginia Street, Continuing

Education:

• Building, Room 206, m/s 158, Reno, Nevada 89557-0158, Telephone: (775) 784-1547; Email: eotix@unr.edu; to The Assistant Secretary of the United States Department of

Education:

, U.S.:

Department of

Education:

, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both. Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found here.

If you need any accommodations to complete an application, please contact Human Resources at jobs@unr.edu. Si necesita alguna acomodación para completar una solicitud, comuníquese con Recursos Humanos en jobs@unr.edu. Information regarding security, personal safety, fire safety, and crime statistics can be found at UNR's website.

NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security

benefits:

Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher

Education:

.