Coordinator, Wardrobe

ABOUT RWS GLOBAL:

Built upon more than 120 years of combined expertise from its subsidiaries, RWS Global launched in 2023 as an industry-leading team of four powerhouse companies—RWS, ted, JRA and ARC. Together, they form the world’s largest producer of live experiences. Headquartered in New York City, London and Cincinnati, RWS Global provides ideation, design, technical, casting and operation services to create extraordinary entertainment, live events, exhibits, destinations, décor and brand attractions.

On land, at sea and everywhere in between, RWS Global produces over one million live moments every day. RWS Global employs a diverse team of world-class designers, creators, producers and more, including the casting and recruitment of over 8,000 performers and technicians annually. RWS Studios, located in New York City and London, comprises over 100,000 combined square feet of creative and meeting spaces, a costume shop, rehearsal studios, performer housing, fully equipped casting studios, acoustically treated music rooms and more.

RWS Global's subsidiaries include RWS, the leader in live moments by bringing to life unforgettable in-person experiences; ted, Europe's largest leisure entertainment experience company; JRA, an award-winning creative studio specializing in master planning, design and project management and ARC, providing casting for theatre, film, TV and commercials. Together, RWS Global’s companies have served an impressive roster of clients that includes Apple, Azamara, The Coca-Cola Company, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and many more. For more information, visit rwsglobal.com.

RWS Global is currently seeking a Coordinator, Wardrobe to serve as an in-house supporter of client accounts, spanning corporate events, resorts, theme parks, cruise ships, and other projects within the company.

• Reporting to the Senior Manager, Wardrobe, the ideal candidate will support costume design and logistics across assigned projects, assisting managers to ensure smooth production from conception to execution.

Roles & Responsibilities

• Support Managers with all projects as assigned, including but not limited to, mood boards, procurement, swatching and sourcing, creating measurement “cheat sheets,” unpacking and sorting packages, repacking and shipping returns, tracking budgets, setting up/cleaning up fittings, pulling and tracking shoe and performer supply inventory, supporting documentation.
• Assist in inventory and management of an expansive stock of costumes, shoes, wigs, jewelry and accessories.
• Supporting pack outs of costumes and return of on-site costumes including working with managers and project managers to ensure all shipping and logistics are sorted, costumes are unpacked, cleaned and returned to stock.
• Assist with sewing, crafting, millinery and wigs as needed.

Wash and dry costumes as needed. Repair costumes as needed.

• Participate in department meetings, support team in scheduling meetings and creating meeting agendas.
• Support department in keeping workspace clean and organized, work with team to facilitate updates to office, shop and storage space as needed.
• Ensure that all documentation and information relating to account costume data as reference for future production and documentation purposes is properly stored on Box.
• Establish and maintain effective working relationships with vendors, coworkers and clients.

Ability to manage multiple projects and teams at a given time. Collaboration and teamwork a high priority. Additional administrative, organization, and maintenance duties as needed. Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

Qualifications:

Minimum terminal degree in Theatrical Costume Design and Technology or comparable work experience. 2-5 years experience in costumes theatre or the entertainment and live event production industry.

Experience in theme park and cruise ship costumes preferred:

Proficiency in MS Office applications and Wrike preferred. Ability to meet deadlines, sometimes with narrow time and budget constraints Cultural fluency in style and maintenance needs across diverse hair and wig types Advanced knowledge of hand and machine sewing techniques. An understanding of theatrical costume construction techniques and terms

Craft skills, mask making, dyeing, paint, millinery and shoe maintenance knowledge A valid passport for the duration of employment for all travel-related roles. Proof of vaccination against COVID-19 (or proof of exemption) will be required.

Estimated Start Date: August 2025

• Reports to: Senior Manager, Wardrobe

Status: Resident

Diversity and Inclusion Statement At RWS Entertainment Group, our team of bold makers and mold breakers is made of a diverse group of people who we believe make our work stronger. Our stage actively chooses to uplift applicants with diverse racial, ethnic, and religious backgrounds, sexual orientations, gender identities and expressions, sexes, national origins, political affiliations, socio-economic status, veteran and Disability status, and other intersectional dimensions of diversity.

We believe the diversity of our people is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our employees invest in their work represents a significant part of not only our culture, but our company’s achievement as well.

We are committed to ongoing learning and developing and implementing programs and initiatives to promote diversity and inclusion in all areas of employment as well as through our creative process and projects.