Office Specialist I - MIAC

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Department of Public Safety - Maine State Police - MIAC Job Class Code: 6546 Grade: 16/Administrative Services Salary: $18.76-$27.03/Hour Location: Augusta Opening Date: January 7, 2026 Closing Date: January 22, 2026 This position is essential to the success of the Maine Information and Analysis Center (MIAC) and provides the administrative support for the Commander of the MIAC, the full-time staff of the MIAC including all of the supporting and liaison agencies which fall into that unit and contribute to its success.

This position is responsible for providing office and administrative support to the Maine Information Analysis Center (MIAC) within the Department of Public Safety. This position is essential to the success of the MAIC and provides analytical and investigative support for crimes of a complex, organized, or statewide nature.

This position requires knowledge of office processes and diverse clerical functions, such as editing procurement transactions personnel reports, providing input on operations and assisting in managing the dashboard for Geographic Information System (GIS) services and law enforcement databases, pulling data and statistics, and drafting annual reports.

Primary

responsibilities:

include: Complies with the

requirements:

of State policies, including human resource components, security protocols of agency information, and security and confidentiality policies for state business purposes.

• Create and use varied correspondence formats and compose standard business correspondence.

Post to, amend, and/or update web pages using established content and knowledge of modern office software.

• Track and/or monitor contracts and/or licenses.

Receive and greet visitors and determine customer needs. Place all orders for equipment and supplies necessary for the Unit. Filing of State Police records, training documentation, etc., and producing those documents as requested.

• Develop standard work procedures within established guidelines.
• Process invoices, track accounts and coordinate training and travel requests

Skills:

or knowledge required: Ability to perform complex administrative duties. Ability to create dashboards, standard reports, and annual reports pulling data from a variety of sources. Ability to research, compile, and analyze complex information. Ability to reconcile funds, understand grant funds and prepare invoices.

Ability to maintain classified information and prepare correspondence. Ability to learn and utilize geographic information systems (GIS) to manage dashboards. Ability to manage travel and conference registration for individuals. Ability to determine detect and correct errors and irregularities and take appropriate action in accordance with established procedure.

Minimum

qualifications:

• Training,

education:

, or

experience:

in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized

skills:

, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the

qualifications:

of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II. Preference will be given to those applicants: Advanced knowledge of Microsoft Word, PowerPoint, and Excel. Knowledge in the use of and development of Microsoft SharePoint sites. Advanced knowledge of Microsoft Outlook to include scheduling features.

Knowledge of geographic information systems (GIS) Contact information: Questions

about:

this position should be directed to Lt. Matt Casavant at Mathew.R.Casavant@Maine.Gov

Benefits:

of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total

compensation:

package, including: Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary.

Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value). Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.91% for Confidential employees.

State employees are eligible for an extensive and highly competitive

benefits:

package, covering many aspects of wellness. Learn

about:

additional wellness

benefits:

for State employees from the Office of Employee Health and Wellness.

Note:

Benefits:

may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your

skills:

Applicants demonstrate job

requirements:

in differing ways, and we appreciate that many

skills:

and backgrounds can make people successful in this role. As an Equal

Opportunity:

employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good

about:

what you:

do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. Thinking

about:

applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived

experience:

and passion set you apart. If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting. Join Maine State Government and Make a Difference in Your Community If you're looking for a fulfilling career that allows you to serve the public and make a difference, consider working with Maine State Government! Our departments boast an array of professions, including attorneys, biologists, correctional officers, equipment operators, engineers, human resources professionals, information technology experts, law enforcement officers, nurses, park rangers, social workers, and transportation workers.

With more than 100 agencies, boards, and offices, Maine State Government is the perfect place to explore various industries and interests. Whether you're interested in finance or forestry, there's an

opportunity:

for you to help make Maine an even better place to live. eases, there’s a place for you here, and your work will have meaning.