Summer Camp Administrative Assistant (3680)

Job Details Job Location: KT-Memphis KROC Center - Memphis, TN 38104 Job Category: Recreation

Job Summary:

• Performs a variety of clerical and administrative work necessary for the smooth operation of the office; assists with special events, as a majority of the responsibilities; processes a variety of routine paperwork, filing, coping, necessary for office operations; answers the telephone and provides general information regarding the office operations; serves as liaison between the supervisor and Officers and other staff by providing and obtaining pertinent information about department/office operations.

Essential Functions:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Key Responsibilities:

Administrative Support: (50%)

• Prepares and maintains office records, reports, calendars, databases, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
• Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner.

Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.

• Maintains Files: (35%)

Add new material to file records and create new records as necessary. Answer questions about records and files. Find and retrieve information from files in response to requests from authorized users. Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.

Physical Requirements and Working Conditions:

Physical Requirements:

Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to perform routine mathematical computations. Ability to transcribe dictation and type. Ability to keypunch information into a computer. Ability to sort and file documents alphabetically and numerically.

Ability to operate various general office equipment including a telephone and computer. Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance. Ability to operate commercial equipment.

Ability to exert the physical energy required to performing duties given. Ability to perform continuous stooping, standing and climbing as well as lift and carry and/or push/pull moderate (25 – 50 lbs) and possibly heavy (50-100 lbs) materials and donations.

Working Conditions:

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time. Work is performed in a warehouse building with some exposure to outdoor temperatures, dirt, dust and/or disagreeable sights and odors. Work is performed sometimes outside in a wide variety of weather conditions in addition to various traffic conditions. Dressing appropriately is important for comfort.

What We Are Looking For In You:

Education and Experience:

High school diploma or G.E.D. required with additional secretarial courses preferred, And two years’ experience performing clerical work in an office environment; a minimum of two years’ driving experience; Must have valid driver’s license. Or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Certifications/Licenses:

Valid state driver's license

Materials and Equipment:

Computer Photocopy Machine Calculator Facsimile Machine Equal Opportunity Employer: Veterans | Disabled