Recruitment Coordinator

TMS is the global leader in ground transportation management, logistics, mobility and venue solutions, renowned for delivering top-tier services for the world’s most complex events with unwavering confidence and integrity. With over 30 years of industry experience, we proudly reflect on managing transportation for more than 1,450 events and contracts, safely transporting over 120 million passengers. Our prestigious portfolio includes supporting events such as the FIFA World Cup, Olympic & Paralympic Games, Formula One, NBA, Kentucky Derby, Coachella, and major corporations like Microsoft and Google. We also support citywide events and trade shows such as NAHB, NAB, SEMA, NACS, and ICSC. Our aim is to be distinguished by the quality of our work, fostering a legacy of trust and superior performance.

Position Title: Recruitment Coordinator

• Reporting Manager: Director, People Operations, Major Events

Position Summary:

The Recruitment Coordinator supports the HR & Workforce Department by coordinating recruitment, onboarding and administrative activities for core and major events, venue operations, and emergency deployments. This role assists in sourcing candidates, managing the hiring pipeline, maintaining staff readiness, and supporting companywide workforce initiatives. The goal is to build strong local talent pools nationwide to support operational readiness and successful event and emergency staffing.

Responsibilities:

• Manages recruitment efforts across all markets by posting jobs, sourcing candidates, conducting initial screenings, and coordinating interviews.
• Manage hiring logistics including candidate communication, interview scheduling, onboarding tasks, and timely collection of required documentation.
• Maintain accurate and compliant staff lists, records, and databases for core, major events, venue, and emergency staffing needs.
• Assist the HR & Workforce Department with executing recruitment events including open houses, hiring fairs, and training sessions to build local labor pools.
• Track candidate progress through the recruitment pipeline; ensure timely follow-up and a professional, positive candidate experience.
• Conduct reference checks, verify candidate availability, and support last-minute coverage needs for events and emergency deployments.
• Assist with analytics and reporting related to KPIs, hiring volume, staff readiness, wage margin inputs, and workforce performance metrics.
• Help manage third-party staffing documentation, agreements, vendor communication, and compliance requirements.
• Support year-round workforce readiness surveys and assist with maintaining emergency response staffing rosters.
• Collaborate closely with Account Managers, Account Coordinators, and Project Operations teams to understand staffing requirements and ensure adequate hiring pipelines.
• Provide administrative support for HR & Workforce Department initiatives, including documentation, reporting, scheduling, and internal communications.

Qualifications and Requirements:

• Strong written and verbal communication skills.
• 3+ years of experience in recruitment, talent acquisition, staffing, or administrative support (event staffing or transportation experience a plus).
• Ability to manage multiple priorities and work in a fast-paced, deadline-driven environment.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to work independently while also collaborating effectively across departments.
• Professional, customer-service mindset with the ability to engage candidates and staff at all levels.
• Proficiency with Microsoft Office Suite (Word, Excel, Teams) and applicant tracking tools.
• Ability to adapt to changing needs, shifting priorities, and occasionally ambiguous situations.
• Ability to travel periodically and support short-notice emergency staffing and deployment needs.
• Must be authorized to work in the United States.

The employees’ responsibilities reflect current needs and requirements of the Company as at the date of issuing this position description. However, the services that the employee is required to provide for the Company may change over time as circumstances dictate.

Compensation & Benefits Package:

A competitive compensation package commensurate with experience.  Additionally, enjoy comprehensive Health, Vision & Dental insurance, ample Paid Time Off, and a 401K plan.

TMS is proud to be an Equal Opportunity Employer (EOE).  We celebrate diversity and are committed to creating an inclusive environment for all employees.  We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law.