Administrative Officer 2 (PCN 114006)
State of AlaskaJob Description
- This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.NOTE: The recruitment period for this vacancy has been broadened and extended to allow for a larger applicant pool.
The Alaska Department of Fish and Game, Division of Sport Fish is recruiting for a Administrative Officer 2 located in Juneau!
What you will be doing:
Under general direction of the Administrative Operations Manager 2 of Sport Fish, this position provides supervision, guidance and oversight to ensure the integrity of all administrative functions for the Headquarters Section and regional components. The position performs professional level work in the management of the full range of administrative processes, including development, implementation, review and revision as needed. Supervises an Administrative Assistant 2 and works with regional Program Managers, Administrative Officers and the Accountant 4 in the development and management of the assigned division budget, personnel management and support, including payroll functions, financial management and accounting, procurement of goods/services, contractual arrangements with other governmental agencies, property management, and other administrative functional areas. The incumbent represents the division in discussions and work groups within the department and with other state agencies.
Our organization, mission, and culture:
The mission of the Division of Sport Fish is to protect, maintain and improve the valuable sport fisheries in Alaska. The administrative unit provides support to the Division’s biologists, researchers, and technicians serving Alaskans and overseeing Alaska’s wide range of sport fisheries.
Benefits of joining our team:
As a part of our team, you will have a crucial role managing a variety of administrative processes and the opportunity to work with an outstanding and diverse group of employees who are dedicated to protecting and maintaining the valuable sport fisheries in Alaska.
The working conditions you can expect:
The position is located at ADF&G headquarters office in Juneau. You will have a private walled office and work in an environment that is a collaboration of regional, area and headquarters office staff in Sport Fish as well as staff with the Division of Commercial Fisheries and Division of Wildlife Conservation, and Division of Administrative Services.
Who we are looking for:
In addition to the Minimum Qualifications below, we are looking for a candidate with the following competencies:
- Strong skills in the following areas: organization, time management, and verbal skills, supervision and independent decision making, and a broad knowledge of budgeting, accounting, financial management, procurement, personnel, payroll and administrative policies and procedures. This position requires the ability to represent the Division in a variety of forums.
- Capacity to analyze situations, think critically, and take actions accordingly relatively to fiscal management. Incumbent must also handle multiple projects simultaneously and meet deadlines.
- Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
- Self-Management: Sets well-defined and realistic personal goals; displays a high level of organization, initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Interpersonal Skills: Shows respect, understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with others.
To view the general description and example of duties for an Administrative Officer 2 please go to the following link:https://www.governmentjobs.com/careers/Alaska/classspecs
Special Note:
A valid driver's license is required. Minimum Qualifications
Any combination of education and/or experience that provides the applicant with competencies in
- Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
- Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
- Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
- Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
- Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.Additional Required Information
REQUIRED DOCUMENTS
Please provide at time of application submission:
- Cover letter
- Copies of all college transcripts (unofficial copies are acceptable).
If selected, please provide the following at the time of the interview:
- List of three (3) professional references, including current daytime telephone numbers. At least one (1) must be from a current or former supervisor.
- Copies of your three (3) most recent performance appraisals. If unavailable, supervisory letters or references may be substituted.
COVER LETTER
Cover letter that highlights your knowledge, skills, abilities, and experience as they pertain to the position-specific competencies listed in the job posting. If you do not possess a particular position-specific competency, you must identify that in the letter. The cover letter will be used as an example of your writing ability.
A cover letter is required for this position. The cover letter should highlight your knowledge, skills, abilities, and experience as they pertain to the key responsibilities and desired strengths listed in the job description. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, email it to the contact provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. Your cover letter will be used as a writing sample.SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence.WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.For applicant password assistance please visit:
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Contact Information
For specific information in reference to the position please contact the hiring manager: