Office Manager

About Fluidstack:

At Fluidstack, we’re building the infrastructure for abundant intelligence. We partner with top AI labs, governments, and enterprises - including Mistral, Poolside, Black Forest Labs, Meta, and more - to unlock compute at the speed of light. We’re working with urgency to make AGI a reality. As such, our team is highly motivated and committed to delivering world-class infrastructure. We treat our customers’ outcomes as our own, taking pride in the systems we build and the trust we earn. If you’re motivated by purpose, obsessed with excellence, and ready to work very hard to accelerate the future of intelligence, join us in building what's next.

About the People Team:

The People team at Fluidstack exists to support our mission of building the world’s best place to do your life’s best work. We design and operate the systems, environments, and partnerships that allow talented people to focus on meaningful problems. Our work spans from the infrastructure that keeps the organization running cleanly, to the lifecycle moments that shape employee experience, to the support that helps managers and leaders do their best work.

We care deeply about how things happen, not just whether they happen. Why This Role Exists As our offices grow, the day-to-day workplace experience can’t depend on ad hoc coordination. This role exists to ensure each Fluidstack office runs smoothly, consistently, and with a high bar for employee experience.

About the Role:

Where people work shapes how people work. You will own the day-to-day experience of your Fluidstack office, everything from how the space looks and functions, to how people feel when they walk in, to the small details that make a workplace feel genuinely cared for. You report to the Head of Workplace and collaborate with the People Ops team. You’re the person in the building who makes sure things work and when they don’t, you fix them or escalate clearly. People will come to you with everything from a broken monitor to a request for a better lunch option, and you’ll treat both with the same thoughtfulness.

This role is hands-on and high-ownership. You’re not waiting for someone to tell you what needs to happen. You see it, you own it, you solve it.

What You Will Do:

First 30 Days Complete onboarding and learn Fluidstack’s workplace standards, vendor landscape, and office-specific context. Shadow the current setup (or audit from scratch if you’re opening a new cadence): space layout, recurring issues, vendor performance, employee sentiment.

• Build relationships with building management, key vendors, and your local team.
• Identify 3 quick wins you can deliver in your first month that improve the daily office experience.

By 60 Days Own all vendor relationships for your office: cleaning, catering, maintenance, supplies. Hold them to agreed standards.

• Implement the shared workplace standards set by the Head of Workplace, adapted for your location.

Run a lightweight feedback loop with employees in your office. Know what’s working and what isn’t.

• Manage your office’s operational budget with clear tracking and no surprises.

By 90 Days Your office runs smoothly and consistently. Employees trust that the space will be well-maintained and well-managed. You are the first point of escalation for workplace issues in your office. Problems are resolved quickly and transparently, or escalated to the Head of Workplace with clear context.

You have a clear operating rhythm: weekly vendor check-ins, monthly budget reviews, quarterly planning with the Head of Workplace. You proactively surface issues and proposed solutions rather than waiting for direction.

What We Are Looking For:

A love of details. The things most people don’t notice until they break. Kindness and warmth in how you show up for the people in your building every day. A hospitality mindset. You think about experience, not just maintenance. Clarity, approachability, and precision in communication, especially when things go wrong.

You have run an office or workspace before and take pride in making it a place people enjoy being. You manage vendors and service providers with care: expectations are set, performance is tracked, and conversations happen early when standards slip. You’re organized and self-directed. You don’t need a daily task list from a manager to know what needs doing.

You welcome non-traditional paths into this work. If you’ve managed spaces, logistics, or operations in any context (hospitality, events, coworking, retail) that counts. You’ll Thrive Here If You Care about details. The small parts, even the parts no one else sees, matter to you. Care about the human. When you set up a space, you’re thinking about the person who’ll be sitting in it eight hours a day.

Enjoy solving problems before anyone notices there was one. You find that satisfying, not thankless. Want to make something really great. A well-run office is a quiet act of care for everyone in it. What Additive Value Looks Like

Experience managing office openings, buildouts, or relocations.:

Familiarity with workplace technology (access systems, desk booking, AV). A hospitality mindset — you think about experience, not just maintenance. Salary & Benefits Competitive total compensation package (salary + equity). Retirement or pension plan, in line with local norms. Health, dental, and vision insurance.

Generous PTO policy, in line with local norms. The base salary range for this position is $140,000 - $205,000 per year, depending on experience, skills, qualifications, and location. This range represents our good faith estimate of the compensation for this role at the time of posting. Total compensation may also include equity in the form of stock options.

We are committed to pay equity and transparency. Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

We are committed to pay equity and transparency. Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

You will receive a confirmation email once your application has successfully been accepted. If there is an error with your submission and you did not receive a confirmation email, please email careers@fluidstack.io with your resume/CV, the role you've applied for, and the date you submitted your application-- someone from our recruiting team will be in touch.