Vibee - Properties Administrator (Contract)

Job Summary: WHO ARE YOU? Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event

experience:

Is this you? Read on… WHO ARE WE? Vibee builds unforgettable destination

experience:

s for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the

opportunity:

to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations. THE ROLE Vibee is seeking a detail-driven Properties Administer to support our global hotel programs by managing vendor set-ups, invoice processing, reconciliations, and financial reporting.

This role connects the Property Partnerships and Finance teams, ensuring all hotel-related financial activity is accurate, compliant, and timely. The ideal candidate has a strong foundation in bookkeeping and accounting, thrives in a fast-paced environment, and is eager to support large-scale international operations across the travel and hospitality ecosystem.

This position will report to the Project Manager, Properties.

RESPONSIBILITIES:

Vendor & Invoice Management Set up and maintain vendor records across global markets in partnership with Property Partnerships and Finance. Ingest, review, and process high volumes of invoices with precision and efficiency.

• Identify and resolve discrepancies in billing, hotel statements, and guest chargebacks.
• Communicate directly with hotel partners and vendors to ensure proper documentation and timely payments.

Financial Reporting & Reconciliation Reconcile full hotel programs, including deposits, payments, and outstanding balances.

• Prepare reports using Excel, Google Sheets, and internal tools.
• Support month-end and year-end close activities to ensure accurate reporting.

Cross-Functional Support Collaborate with Property Partnerships, Finance, and Fan

Experience:

teams to streamline accounting workflows.

• Manage expense reporting for department leadership, including the Vice President of Property Partnerships.
• Maintain compliance with internal financial controls and international accounting standards.
• Contribute to improving accounting processes and data integrity across hotel operations.
• Train and provide support in onboarding team members, clients, vendors and partners when needed All other projects and initiatives as identified.

QUALIFICATIONS:

Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred). 2+ years of

experience:

in bookkeeping or accounting (A/P, A/R, reconciliations). Hospitality, travel, or business management

experience:

strongly preferred. Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and Google Sheets; QuickBooks or similar software

experience:

a plus. Understanding of international tax compliance and financial reporting standards a plus. Highly organized with strong attention to detail and the ability to manage multiple priorities. Excellent written and verbal communication

skills:

Spanish fluency is a plus, but not required. Ability to maintain confidentiality and demonstrate professionalism in all financial matters. Must be available for partial overlap with European and West Coast business hours due to global operations. WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments in dynamic work locations May work in drastic temperature climates while on site at events Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines Applicants for employment in the U.S.

must possess work authorization, which does not require sponsorship by Vibee for a visa.

EQUAL EMPLOYMENT:

OPPORTUNITY:

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new

experience:

s, and learn from the talented people you will be working with. Vibee strongly supports equal employment

opportunity:

for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the

requirements:

of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Vibee will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law.

As part of its commitment to make reasonable accommodations, Vibee also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek.

Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the

opportunity:

to participate in a timely interactive process. Vibee will also provide reasonable religious accommodations on a case-by-case basis. HIRING PRACTICES The preceding job

description:

has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties,

responsibilities:

, and

qualifications:

required of employees assigned to this job. Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Vibee may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Pay Rate Range: $20.00 - $30.00 USD Please note that the

compensation:

information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California.

Similar positions located outside of California will not necessarily receive the same

compensation:

Vibee takes into consideration a candidate’s

education:

, training, and

experience:

, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in

compensation:

decisions. Recognized for seven years as a Great Place to Work® and named one of Fortune’s World’s Most Admired Companies, Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship.

Our world-class teams specialize in all aspects of the live entertainment industry, from ground-breaking innovations in ticketing, global venue development and operations, concert promotion and production, sales and brand partnerships, and unparalleled artist management supported by professionals in all facets of corporate operations.

We believe in taking care of the countless employees helping artists bring live music to fans all around the world. Our many unique benefit programs are designed to help our teams live life to the fullest including generous vacation, healthcare, retirement

benefits:

, student loan repayment, tuition reimbursement, six months of paid caregiver leave for new parents including fostering and perks like Roadie Babies helping new parents care for their babies on work trips. And of course, access to free live events through our exclusive employee ticketing program. There is no bigger stage for your career.

See

what you:

r future looks like at Live Nation Entertainment.