Office Specialist 2 - Office Specialist

Initial Posting Date: 03/04/2026 Application Deadline: 03/18/2026 Agency: Forestry Department Salary Range: $3,515 - $4,738 Position Type: Employee Position Title: Office Specialist 2 - Office Specialist Job

Description:

Welcome to the Oregon Department of Forestry Our Mission – To protect and promote resilient forests that benefit all Oregonians. The

Benefits:

of Joining Our Team Work/life balance, 11 paid holidays a year, flexible work schedules, competitive

benefits:

packages and so much more. Great

Benefits:

Package - watch this video here You’ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here. This position is Hybrid Remote Work. The duties of this position are performed remotely, as well as our central office in Salem.

In addition, the ability to report to Salem is required when business or operational needs are dependent on onsite activities.

What we:

are looking for: Join the Oregon Department of Forestry’s State Forests Division as our next Office Specialist, where you’ll play a key role in keeping our operations running smoothly and efficiently. This position is ideal for someone who enjoys organization, coordination, and supporting a mission‑driven team working to steward Oregon’s state forestlands.

In this role, you will provide office support and perform secretarial work for the State Forest Division. Duties Include: Provide essential clerical and administrative support to division leadership and staff.

• Coordinate daily office operations, schedule meetings and events, prepare agendas, take summary notes, and manage follow‑up communications.

Attention to detail in keeping files organized, directives updated, forms maintained, and distribution lists current.

• Oversee travel coordination, including itineraries, lodging arrangements, and expense submissions.
• Manage mail distribution.

Greet and assist callers and visitors.

• Ensure office equipment and administrative systems operate smoothly.
• Support minor tasks for Board of Forestry presentations and rulemaking processes, and help track division projects, timelines, and performance appraisal documentation.

Minimum

Qualifications:

Two years of general clerical

experience:

that includes keyboarding, word processing, or other

experience:

generating documents OR An associate degree in any field OR An equivalent combination of

education:

and

experience:

Note: Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver’s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.

Desired Skills:

Strong organization and time‑management – ability to coordinate schedules, meetings, files, logistics, and division operations efficiently. Professional communication

skills:

– clear, concise writing and strong interpersonal

skills:

for interacting with staff, callers, and visitors.

• Document and records management – maintaining files, archives, directives, forms, and rapid‑retrieval systems.

Technical proficiency with office software and equipment – including Word, Outlook, Excel, SharePoint, and basic office hardware troubleshooting. Confidentiality and discretion – handling sensitive information and executive‑level correspondence with professionalism. How to Apply: Please ensure the work history in your applicant profile is up to date.

Cover letter and resume are both required - Failure to submit the required cover letter or resume will remove your application from consideration. Current State of Oregon employees – You must apply through your employee Workday account. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an

education:

al institution during the application process. Additional Details: This recruitment may be used to fill future vacancies as they occur. This position is represented by the Service Employees International Union (SEIU). For questions

about:

this position, please contact Hiring Manager: kevin.m.boyd@odf.oregon.gov Oregon Department of Forestry does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

Veterans - Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the

qualifications:

of the position will be awarded candidate preference. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: Veterans Resources. Relocation assistance may be available per agency policy 40.055.10 for current or recalled employees or 40.055.20 for new employees.

Please discuss details with the hiring manager during the recruitment process. If you have questions

about:

the job announcement, or need an alternate format to apply, please contact kathie.a.brostrom@odf.oregon.gov ODF is an Equal Employment

Opportunity:

and Affirmative Action Employer. We do not discriminate based on race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Oregon state government is a large organization by nearly any standard.

With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce.

If you take responsibility for your actions, are passionate

about:

• helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities.

From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between.

Oregon “flies with her own wings.”