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• Performs a wide range of clerical and receptionist tasks including: dispatching, data entry, access/key control, responding to telephone calls, documentation, and clerical activities in support of the Facilities Engineering/Planning Design and Construction and Security departments to provide a safe and comfortable environment for the patients and staff.

Additional Job

Description:

Job

Description:

Summary: Performs a wide range of clerical and receptionist tasks including: dispatching, data entry, access/key control, responding to telephone calls, documentation, and clerical activities in support of the Facilities Engineering/Planning Design and Construction and Security departments to provide a safe and comfortable environment for the patients and staff.

Job

Description:

PREFERRED QUALIFICATIONS:

EDUCATION:

, CERTIFICATION, AND/OR LICENSURE: 1.:

High School Diploma or equivalent.

EXPERIENCE:

1. One year prior

experience:

in an office setting.

CORE DUTIES AND:

RESPONSIBILITIES:

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all

responsibilities:

and duties. Other duties may be assigned. 1.

• Performs activities involved in the dispatching of personnel, assuring that the appropriate individual is dispatched to the problem location.

Must be able to reconcile conflicting assignments and justify decisions made to ensure timely response to trouble calls and to facilitate efficient departmental operations. 2. Answers trouble calls for Security department in a courteous and professional manner, identifying self and department at all times.

3. Routes all routine and/or emergency work request to the appropriate department/individual for resolution immediately upon receipt of call. 4. Dispatches personnel in response to telephone requests from internal customers using two-way radio system. 5. When appropriate, contacts the originator of the call to confirm the status of work request prior to the end of each shift.

9.

• Assists with departmental communication functions to ensure that accurate and timely communication is facilitated and that the department is presented in a positive manner.

10. Interacts with other hospital departments and intervenes as a liaison for Security, assuring timely communications are facilitated and that the department is presented in a positive manner. 11.

• Assists departmental personnel with required communications (relaying messages, etc.), assuring accurate routing of messages in accordance with the time frames set forth by the department.

12. Completes the weekly staffing board in the control room at the end of the week for the following week, assuring that accurate information is utilized for the dispatching of personnel 13.

• Monitors critical building areas, i.e., entrances, exits, outside areas, corridors, and patient areas, via the Security Camera System.

Utilized the system to identify security breeches or emergency situations. When security breeches or questionable activity is observed, responsible for dispatching Security to the area and providing Security with as much visual information as possible. 14. Records each occurrence of activity reported to Security on the dispatch log.

• Reports on activity in specific areas via radio, as requested by Security in conjunction with emergency calls.

15.

• Ensures that the Security Camera System is used for official purposes only by authorized staff.
• Reports any unauthorized use to Supervision.

17.

• Coordinates access control activities with other hospital departments and provides room access to authorized hospital personnel during all shifts.
• Maintain documentation of room access/key logs for temporary access granted to hospital personnel.
• Ensure adherence to the department policy and procedure for key control.

18.

• Coordinates access and key control activities with Facilities Technicians and Security assuring room access is available as needed for emergencies.
• Assists in arranging prior approval of department directors in accordance with the department policy and procedure, when appropriate.

22.

• Updates and monitors call log documentation to ensure adequate and precise information regarding trouble calls and action taken, and status of requests.

23. Continually seeks

education:

and training opportunities to enhance job-related

skills:

• Participates in ongoing

education:

activities to develop, maintain, and enhance job

skills:

and expertise. 25.

• Helps implement and maintain documentation methods and facilitate change in documentation methods as required to meet changing

requirements:

26. Actively participates in improvement and operational improvement programs in both departments to promote gains in efficiency and improvement in the work environment.

PHYSICAL:

REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Ability to sit, stand and walk for long periods of time.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS:

& ABILITIES: 1.:

Good written communication

skills:

and telephone technique are required. 2. Ability to effectively interact on a daily basis with individuals on all organizational levels is required.

• Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: WH Wheeling Hospital Inc. Cost Center: 608 WH Security Address: 1 Medical Park Drive Wheeling West Virginia Equal

Opportunity:

Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal

opportunity:

employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline,

compensation:

,

benefits:

, and termination of employment. Thank you for your interest in working for WVUM. Please explore our open opportunities in the list below and apply for any positions in which you would like to be considered. You'll be able to keep track of your progress on our site. The West Virginia University Health System is West Virginia’s largest health system and the state’s largest employer with more than 3,400 licensed beds, 4,600 providers, 35,000 employees, and $7 billion in total operating revenues.

The Health System is comprised of 25 hospitals – including J.W. Ruby Memorial Hospital, an 880-bed academic medical center, and the 150-bed WVU Medicine Children’s Hospital in Morgantown, West Virginia – and five institutes. To learn more, visit WVUMedicine.org.