Temporary Talent Acquisition Coordinator – Summer Camp (March to August 1st)

Temporary Talent Acquisition Coordinator – Summer Camp (March to August 1st) Department: Human Resources Employment Type: Seasonal - Full Time Location: Association Office

• Reporting To: Sr. Manager, Talent Acquisition

Compensation: $24.00 - $27.00 / hour

Description:

Job Title: Temporary Talent Acquisition Coordinator – Summer Camp

• Reports to: Sr. Director, Talent Acquisition

Position: Seasonal Full-Time Location: Hybrid – Occasional travel to various YMCA locations required Contract Length: March 1st, 2025 – August 1st, 2025

Position Overview:

The YMCA of Greater Boston is seeking a Temporary Talent Acquisition Administrator to support our hiring efforts for the upcoming summer camp season. Each year, between March and June, we hire close to 1000 camp staff and counselors for our Day Camp and Overnight Camp programs which run from June through August. In this role, you will work closely with the Talent Acquisition Specialist for Child Development to ensure a smooth and efficient hiring process.

Key Responsibilities:

• Offer Letter Management

o Prepare and send offer letters to prospective camp employees.

• Background Checks

o Process CORIs (Criminal Offender Record Information) for current staff and all prospective hires. o Follow up with candidates to collect required documentation for background checks. o Verify that all background checks (CORI/SORI) are cleared prior to HR orientations.

• Reference Checks

o Conduct reference checks for prospective camp employees using our referencing platform.

• HR Orientation Coordination

o Track and review orientation sign-ups for all new hires. o Communicate with candidates to ensure they bring required documentation (e.g., I-9 materials) to orientation. o Follow up with employees who have not signed up for orientation to confirm their attendance.

• Onboarding Preparation

o Finalize all camp hires in ADP prior to HR orientation. o Submit the names of rehire candidates to HRIS for processing.

• Orientation Support

o Assist with organizing and coordinating pre-camp HR orientation meetings. o Attend HR orientations to provide logistical and administrative support.

Skills, Knowledge and Expertise

• Understanding of the full recruitment cycle (job postings, sourcing, screening, interview coordination, and onboarding).
• Strong attention to detail for managing job postings, offer letters, and compliance documentation.
• Ability to handle multiple open roles simultaneously while maintaining accuracy.
• Highly organized with exceptional attention to detail.
• Professional verbal and written communication to engage candidates and hiring managers.
• Ability to manage multiple priorities under tight deadlines.
• Strong customer service orientation when assisting applicants and hiring managers.
• Familiarity with HR Systems such as Pinpoint (ATS) and ADP (HRIS) preferred, but not required.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and scheduling tools.

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