Administrative Assistant, Runner Experience Team

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

·       Runner First  

We act in the best interest of the runner

·       Word is Bond 

We do what we say we’ll do

·       Champion Heart  

We give our all in everything we do  

·       There is no “I” in Run

We stay generous with our humanity

·       Keep Moving

We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.   

Your Job:

The Brooks Runner Experience team (REx) is a large group of people managing fast-paced work in multiple locations and service channels. As the Department Administrative Assistant, you’ll help keep this busy team organized and moving forward, acting as a point of contact between employees, internal departments, and external parties to enable communication, process, and complex scheduling to ensure the functions run smoothly. You will manage business and organizational tasks for the team to support the needs of runners and retailers throughout the US.

• Work under the direction of the REx Senior Director and Leadership Team to support the daily administrative, business and team needs across the Department
• Proactively manage the calendars for the Senior Director of REx as well as functional leaders as needed. Assist with meeting calendar strategy for large, multi-team functions
• Optimize team communication tools like MS Teams, Outlook, and SharePoint
• Own Team SharePoint site in partnership with the Senior Communications Specialist
• Develop and manage team meeting calendar, communicating with cross-functional teams to create engaging and educational content and speakers
• Partner with REx Leadership Team to drive business and culture initiatives across each team and help build team integration and collaboration
• Coordinate travel arrangements including scheduling flights, ground transportation, and booking hotel accommodation and handling any other trip-related tasks as needed
• Assist with creation of expense reports for the team as needed
• Act as subject matter expert on team travel and expense reports for full REx organization
• Reconcile expenses from department credit card for accounting
• Arrange and coordinate team meetings and events, venues, vendor management, room setup including audio/visual.
• Attend meetings, take notes, track, and share decisions and actions
• Assist with presentation document creation and meeting material preparation
• Work with the Leadership Team to organize business/team events
• Maintain team organizational charts and team email distribution lists
• Partner with Training Team to assist with onboarding for new employees
• Order/ maintain office supplies and equipment need
• Act as a member of the administrative department team. This includes providing coverage for other assistants as needed
• Support company meetings/ events as needed
• Represent a culture of exceptional service, trust, and executional excellence
• Perform special projects and additional duties as assigned.

• High school degree or equivalent
• 1+ years of experience in administrative support
• Exceptional interpersonal, verbal, and written communication skills with service orientation
• Ability to manage multiple projects simultaneously and work in a fast-paced environment
• Strong prioritization and organizational skills with a proven ability to get things done
• Sound judgment skills with an ability to work with confidential information and discretion
• Ability to work independently and with a high degree of initiative to improve processes
• Excellent interpersonal skills that inspire and build trust resulting in effective working relationships across the company
• Proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word, Visio), SharePoint, office technology and equipment
• Experience creating high quality presentations utilizing PowerPoint, Keynote and reports using Excel is highly preferred
• Embraces and lives the Brooks values!

Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $59,913 - $89,921 per year. Base pay offered will vary depending on job-related knowledge, skills, and experience.  

Other:

Brooks is proud to offer a robust benefits package to our employees and their families!

Benefits- including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.

Paid Time Off- Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.

Bonus-in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.

Perks- including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.

Location- You will spend 3 to 4 days per week in our Seattle offices, depending on your role, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.

At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.