About:
Hoskinson Contracting is a premier, large scale contracting firm in the beautiful area of Gillette, WY. Our company was established in May, 2023 with the vision to be a one stop shop for any contracting need. We have high quality resources and state of the art technology to provide any type of service to our customers including Electrical, Plumbing, HVAC, Master Carpentry, and large-scale Concrete and Dirt Work. We are rapidly growing and are looking for talented individuals to join our team!
Company Mission and Philosophy:
At Hoskinson Contracting, our mission is to revolutionize the construction industry by utilizing cutting-edge technology and delivering innovative, creative, and one-of-a-kind projects that leave a lasting impact on the communities we serve. We have a strong vision to transform the construction industry with our relentless commitment to excellence, and we foster a culture of safety and integrity which makes us a premier employer who values collaboration, innovation, and integrity.
Job Summary: The Front Office and Travel Coordinator is responsible for managing front desk operations while coordinating employee travel logistics. This role serves as the first point of contact for visitors and staff at the front office and ensures smooth and efficient handling of company-wide travel arrangements. The ideal candidate is detail-oriented, customer-focused, and capable of juggling multiple administrative tasks in a fast-paced environment.
Duties/ Responsibilities:
Greet and assist all visitors, clients, and vendors entering the facility
Answer and direct incoming calls professionally
Manage incoming/outgoing mail, packages, and deliveries
Maintain a clean, organized, and welcoming front desk and lobby area
Order and track office supplies; ensure inventory levels are maintained
Manage calendars for shared conference rooms and common spaces
Arrange travel accommodations for staff, including flights, lodging, and rental vehicles
Ensure all travel arrangements align with budget guidelines and company policies
Maintain travel documentation, itineraries, and travel-related records
Assist with last-minute travel changes and emergencies as needed
Reconcile travel-related expenses and ensure timely submission of reimbursement requests
Assist with scheduling and organizing company meetings and events
Maintain and update internal directories and travel logs
Provide general administrative support including copying, scanning, and filing
Collaborate with HR for new hire onboarding travel and relocation needs
Other duties as assigned
Education/Certifications/Licenses
High School Diploma or GED required
Associate degree or administrative certification preferred
OSHA 30 or ability to obtain
Experience
Minimum 3 years of experience in an administrative, office coordination, or travel coordination role
Experience managing travel logistics and working with booking platforms is preferred
Required Skills/Abilities
Excellent interpersonal and communication skills
Strong attention to detail and organizational abilities
Proficiency in Microsoft Office Suite and Google Workspace
Ability to manage multiple tasks with competing deadlines
Experience with travel booking tools and expense reporting software
Professional demeanor and customer service orientation
Ability to work independently and as part of a team
Physical Demands/Working Environment
Physical Demands
Sedentary work. Exerting up to 10 pounds occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers
Have the ability to operate standard office equipment and keyboards
Capable of driving a vehicle to deliver and/or pick up materials
Working Environment
Office Setting
Requires the ability to work designated shift lengths (including 8 and 12 hours)
Prolonged periods of sitting at a desk and working on a computer and standing, bending, and moving
Must be willing to work non-traditional hours to support the team when needed
Professional fast paced environment
Benefits:
Hoskinson Contracting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Hoskinson Contracting is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Human Resources at 307-487-8970.