COLLABORATION | AUTHENTICITY | PURPOSE | EMPOWERMENT
Alterra Mountain Company is a family of iconic year-round mountain destinations, the world’s largest heli-skiing operation, and Ikon Pass - the premier ski and snowboard season pass offering access to more than 50 iconic mountain destinations around the world. Headquartered in Denver, Colorado and born out of a shared love of the mountains and adventure, Alterra Mountain Company exists to shape the future of mountain adventure.
WHAT WE OFFER
For information on Alterra Mountain Company’s Social Responsibility work, please see our webpage at https://www.alterramtn.co/impact. Among other resources, Alterra has a slate of Employee Resource Groups to support our workforce.
POSITION SUMMARY
Alterra Mountain Company is currently seeking an experienced Senior Executive Assistant to support our Chief Executive Officer and our Vice President, Chief of Staff. This is a dynamic and high-profile position, requiring a high level of professionalism, urgency, and discretion. The ideal candidate is an organized strategic thinker, possessing exceptional communication skills and the ability to manage multiple priorities at once. Confidentiality, follow-through, attention to detail, and keeping calm under pressure are of the utmost importance.
ESSENTIAL DUTIES
Executive Support
Act as main point of contact between CEO and internal/external stakeholders, when needed.
Partner closely with CEO to effectively prioritize workflow; this includes facilitating email correspondence and organization, screening calls, managing visitors, etc.
Manage CEO’s calendar and schedule, ensuring timely attendance at meetings, conference calls, speaking arrangements, and other events.
Manage and book travel / accommodation (both international and domestic, private and commercial) and provide detailed travel itineraries.
Compose, edit, screen, and respond to emails and other correspondence on behalf of CEO.
Participate in meetings as requested. Prepare meeting agendas, take meeting minutes, and ensure follow up on action items.
Occasional assistance with personal items, only after discussion.
Administrative Management
Manage the corporate calendar including scheduling of BoD meetings and other high profile events
Manage the Office of the CEO budget
Manage BoD and VIP preference sheets and special requests
Submit and ensure payment of invoices and expense reports, as needed.
Assist with tracking operational and capital expenditures and project budgets.
Create power point presentations, conduct analysis, and provide reports and written documents as requested.
Maintain and organize confidential files and documents.
Handle sensitive information with discretion and confidentiality.
Meeting & Event Planning
Create timelines, coordinate event setup and breakdown, manage guest lists.
Develop and manage event budgets, tracking expenses, and ensuring cost-effectiveness.
Identify, negotiate with, and coordinate with hotels, conference facilities, and various vendors such as caterers, decorators, and entertainment providers.
Maintain regular communication with event and meeting attendees, understanding their needs, and addressing their concerns throughout the planning process.
Oversee the event on the day of, managing staff, troubleshooting any issues, and ensuring attendee satisfaction
Project Management
Demonstrate advanced organization and project management skills to assist CEO on multiple complex projects at any given time.
Responsible for planning, organizing, and delegating to ensure smooth and efficient project performance.
Prepare presentations and project status updates for CEO and Senior Leadership.
Qualifications
Minimum 8 years’ relevant Executive Assistant experience, preferably in support of a CEO at a complex multi-regional/multi-national corporation.
Experience booking private travel.
Experience supporting and interacting with BoD, VIPs and their staff.
Expert proficiency with all MS Office applications.
Experience using a Mac and Keynote preferred.
Ability to independently make decisions and act as necessary on behalf of CEO as appropriate.
Extremely organized with a keen focus on attention to detail.
Ability to solve complex problems and navigate ambiguity.
Strong ability to exchange information clearly and concisely; excellent oral and written communicator.
High-level of professionalism and strong understanding of the confidentiality and sensitivity of information received and handled.
The base salary range below represents the low and high end of the salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, merit system, quantity or quality of production, responsibilities, and regular and/or necessary travel. The range listed is just one component of the Company’s total compensation package for employees. Other rewards may include short-term and long-term incentives and many region-specific benefits.
Denver area base salary range: $100,000 - $140,000 per year
Application Deadline: This position is open and still accepting applications.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.
Alterra Mountain Company and its affiliates are equal opportunity employers.