Travel Coordinator

Company Overview 

Metrea is a defense company dedicated to translating commercial innovation into solutions for the hardest problems in national security. With deep mission expertise, Metrea focuses on delivering effects-as-a-service across Aerospace, Electromagnetic & Cyber, Digital & Synthetic domains via its capability groups. Metrea also consists of six support groups (Operations, People, Finance, Legal, Strategy and Solutions) that guide the development of specific capabilities that Metrea's files (product, projects, programs etc.) leverage to achieve their targets.

Group Overview 

Air Mobility Group (AIRMOB) is responsible for developing and delivering Metrea’s aerial refueling (AAR) capabilities, ensuring the readiness and operational effectiveness of the tanker fleet. AIRMOB oversees fleet management, maintenance, and airworthiness, working to sustain and enhance refueling operations. It manages the integration of new processes and technologies, ensuring that tanker aircraft remain mission-ready through effective logistics, maintenance oversight, and regulatory compliance. By coordinating across various teams, AIRMOB ensures the fleet meets both current and future operational needs, supporting a range of specialized air mobility missions. 

Position Summary 

We are seeking a highly organized and detail-oriented Travel Coordinator to join our team. The ideal candidate will be proficient in coordinating complex travel arrangements in compliance with the Joint Travel Regulations  and coordinating travel logistics within diverse settings. The Travel Coordinator is focused on achieving optimal contract execution, efficient product delivery, and ensuring customer satisfaction, this position serves as a vital link between Aircrew, Maintenance, Logistics and Supply Chain and Leadership.  

Role and Responsibilities 

• Manage all aspects of domestic and international travel for government employees and contractors in compliance with FAR, Joint Travel Regulations (JTR), and agency-specific policies. 
• Prepare and review travel authorizations, vouchers, and reimbursement packages. 
• Coordinate with travelers, leadership, and finance teams to ensure timely approvals and proper documentation. 
• Maintain accurate travel records and generate travel reports for audits and management review. 
• Experience with federal travel systems (e.g., DTS, ConcurGov, E2 Solutions, D365) to process travel requests and expense claims. 
• Monitor travel budgets, flag discrepancies, and work closely with finance to ensure compliance and cost control. 
• Use the Windows D365 expense processing tool to process claims promptly and accurately, ensuring compliance with the relevant policy.  
• Monitor the submission of claims, proactively addressing untimely submissions and approvals as necessary and escalating as required. 
• Build and maintain good working relationships within the organization.  
• Ensure travel arrangements adhere to all legal requirements, such as obtaining passports and visas. 
• Resolve any issues arising during travel, such as delays or changes in itinerary. 
• Communicating with vendors such as airlines and hotels, and vehicle rentals. 
• Actively participate in the development of process and training materials, ensuring alignment with company policy and PMO compliance. 
• Schedule airline reservations, ground transportation and hotel accommodations.  
• Provide responsive courteous support to employees via email and phone.  
• Additional administrative  tasks assigned by supervisor. 

Skills and Experience 

Education:

Experience:

• Working knowledge of Federal Travel Regulations (FTR), JTR, and FAR-compliant travel processes 
• Working knowledge of GSA based Travel Authorization Processes  
• Familiarity with government travel systems (e.g., DTS, ConcurGov, E2) 

• Demonstrated experience working independently and as a member of a team. 
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities 
• Experience prioritizing assignments to complete work promptly under the pressure of deadlines and interruptions. 
• Administrative support experience, including strong organizational skills, and ability to exercise independent judgment, and the ability to discern when action of a higher level is required. 

Knowledge  

• D365 
• Computer Skills:  
• Proficient in Microsoft Office Suite Products (Excel). 
• Adobe 
• Concur travel system. (Preferred). 

Certificates and Licenses:  

• Valid Driver’s License  

Additional Eligibility Qualifications 

• Experience with GSA travel policies  
• Experience supporting federal programs or working within a PMO 
• Familiarity with SharePoint or other collaboration tools 
• Regular attendance and punctuality. 
• Maintain a high level of confidentiality. 
• Potential needed to work flexible hours and be available to respond on short notice. 
• Responsible for adhering to all applicable laws, regulations, and company policies and procedures. 

Our Firmware 

Metrea’s single core value, “rooted in humility,” is supported by four key attributes: entrepreneurial, systematic, discerning, and over-deliver. These attributes, combined, form our Teammate Firmware, our culture. We explore these attributes during the hiring process when we grow our teams and continually support the growth of our culture. We are a hyper-collaborative, dynamically hierarchical organization united by a passion for what we do, how we do it, who we do it with, and who we do it for. 

Benefits 

Medical insurance options 

Dental and vision insurance 

Retirement plan eligibility 

Parental leave 

Work Authorization / Security Clearance 

Must be authorized to work in the US.

AAP/EEO Statement 

Metrea Strategic Mobility is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

Position Type and Expected Hours of Work 
This is a full-time non-exempt position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m with occasional night and weekend shifts required. Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require. Non-Exempt employees may be required to work over 40 hours per week with approval from the department manager.  

Work Location
 Temecula, CA & Moreno Valley, CA 

Work Environment 
This job operates in an office setting 

Travel  

Less than 10% travel may be possible.